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Business Operations Coordinator (Intern)

United States Career Openings

Professional Services

Business Operations Coordinator (Intern)

Location: San Mateo, California

NextLabs is seeking a highly motivated and results-oriented Business Operations Coordinator to support our executive team and US operations. The qualified candidate must have the ability and experience to resolve issues and produce results using sound judgment, professionalism, and people skills.

Essential Duties and Responsibilities

  • Perform administrative duties including preparing emails, letters, business forms, and presentations, scheduling meetings, copying, mailing, faxing and other administrative tasks.
  • Assist with the contracts administration process for timely signature and record-keeping
  • Coordinate Company events including Company parties, employee teambuilding events, meetings, and employee gifts
  • Assist the Corporate Travel team with procuring travel arrangements in accordance with the Company’s travel policy
  • Facilitate all logistics for employee and customer onsite and offsite meetings including conference room scheduling, set-up, meals, materials, and any necessary IT equipment
  • Manage general office administration including being the point of contact for building manager and facility issues and visiting the office regularly and when needed
  • Manage Company incoming mail, deliveries, and voicemail and timely route to appropriate person or department
  • Assist the HR Team with recruitment, onboarding, and termination processes and coordination
  • Assist the Finance Team with ongoing and month-end reporting and reconciliation of procurement (e.g., Amex and FedEx) receipts
  • Assist with content marketing including designing, writing, and proofreading content for NextLabs website, social media, and other marketing communications
  • Provide administrative support to the marketing team by supporting webinars, editing videos, and assisting with event planning and coordination
  • Perform other related duties and assignments, as required

Requirements

  • Major in business administration or similar
  • Be a driven individual able to adapt to a fast-paced changing environment
  • Have the ability to perform individual responsibilities with little supervision as well as to work as a part of a team with common, coordinated responsibilities and objectives
  • Possess solid oral and written communication skills
  • Have excellent organizational skills with the ability to multi-task and prioritize
  • Be proficient in Microsoft Office (Outlook, Excel, Word & PowerPoint) and Internet applications, with a willingness to learn how to use new tools and programs

This position offers a lot of great opportunities for growth. We love out-of-the-box thinking and value new ideas!

Interested candidates may send resume to jobs.my@nextlabs.com or use our online form below.

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