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Secure Collaboration

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According to a Metrigy report, 68% of companies have enabled team messaging and collaboration for remote work. In an increasingly interconnected and digital business environment, organizations face significant challenges in ensuring secure collaboration among employees, partners, and stakeholders. Companies need to balance the benefits of collaboration with the imperative to protect sensitive information and intellectual property from cybersecurity threats, data breaches, and unauthorized access. 

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Challenges

Safeguard Digital Twin and File Sharing

In many industries, especially those with complex computing systems, digital twins play a significant role. Digital twins face cyber threats that can compromise sensitive information and disrupt operations. Additionally, in distributed supply chains, organizations possess a wide range of data which includes intellectual property, sensitive customer information, and financial data. When collaborating with supply chain partners, ensuring secure file sharing among collaborators without compromising data integrity and confidentiality and integrity is crucial. Without a secure file-sharing system to protect files persistently throughout their lifecycle, data breaches or data loss could occur due to unauthorized access or accidental deletion, risking critical files.  

Insider Risks

According to a 2023 Insider Threat Report, 74% of organizations report an increase in insider attacks. Data security risks arise from insiders with over-privileged access or lack of data controls over organizational data, systems, and security practices. Privileged users might share sensitive information with unauthorized users, while well-meaning employees might inadvertently expose sensitive data through sending information to the wrong recipients or misconfiguring access controls. This emphasizes the need for organizations to implement least privileged access and controls to prevent data loss, which could compromise partnerships, intellectual property, or result in financial losses. 

External Collaboration

Collaborating with external partners, such as vendors or clients, introduces additional security risks, potentially leading to data breaches or loss of data control if partners lack proper security measures. Determining the precise extent of necessary access without overprovisioning privileges while sharing sensitive information among employees and across the extended enterprise can be complex. Organizations need to strike a balance between promoting efficient collaboration and enforcing strict access controls to prevent sensitive information from being exposed to unauthorized entities. 

Secure Data Collaboration Across the Enterprise 

To overcome secure collaboration challenges, organizations must enable safe file sharing and protect digital twins. This requires persistent data protection and strict access controls to prevent unauthorized data transfers. A comprehensive approach to data security must include: 

Distributed Policy Engine

A distributed policy engine simplifies collaboration by securely sharing files and digital twins among stakeholders while minimizing data compromise risks. It centrally manages and enforces security policies across the network, ensuring consistent controls. Real-time attributes and pre-defined policies are used to make informed decisions and automate actions, fostering a secure collaborative environment for users, regardless of geographic location. 

Data-Centric Security Enforcement

Enabling secure information sharing requires a policy engine with data-centric security controls that protect files at rest, in transit, and in motion, regardless of location or recipient. Digital rights management (DRM) technology encrypts and controls access to digital files throughout their lifecycle, preventing unauthorized usage or sharing. Fine-grained access controls allow automated, real-time access based on user and environmental attributes, limiting viewing, modification, extraction, and sharing to authorized users. Data loss prevention is essential to stop data breaches by preventing unauthorized transfers or sharing. 

Automation and Prevention

By centrally managing, defining, updating, and maintaining policies, a policy engine automates security controls to ensure that policies are enforced universally on any data store. Integration with systems and applications allows files to automatically be protected based on policies upon storage or download, preventing wrongful disclosure and unauthorized modification of content. This enhances the organization’s competitiveness and business agility. 

Real-time Logging and Visibility

By continuously monitoring user and data activities, real-time logging enables organizations to detect potential risks promptly and make necessary adjustments to eliminate them. This approach also facilitates comprehensive auditing and reporting capabilities, offering real-time visibility into resource usage for robust data governance and risk mitigation, enabling proactive measures to strengthen defense mechanisms and safeguard sensitive data effectively. With built-in alerting mechanisms, organizations can proactively monitor their networks and respond swiftly to suspicious activities, minimizing the impact of security breaches.  

NextLabs Solution

CloudAz Unified Policy Platform

CloudAz provides granular control over access at both the application and file levels, ensuring that data is secured within applications and remains protected within files during collaborative efforts. By implementing dynamic policy evaluation and enforcement, organizations can ensure that only authorized users with the appropriate attributes can access sensitive data, regardless of where the data resides. This dual-layered approach enhances security by safeguarding data at various touchpoints, reducing the risk of unauthorized access or data breaches during collaboration. 

SkyDRM Digital Rights Management

SkyDRM offers automated rights protection by using encryption, identity, and authorization policies to secure different file types such as CAD, PLM, and PDF. Digital rights can be applied to shared files, allowing data owners to control usage permissions for intended recipients. The protection remains with files regardless of location, extending security to project data shared with partners. SkyDRM can also be integrated with ERP systems to safeguard data stored within the application and when it leaves the application during collaboration. 

Application Enforcer

Given the global nature of today’s business, workplace collaboration involves online communication for effective collaboration among stakeholders Application Enforcer seamlessly integrates with enterprise and cloud applications by enforcing zero trust policies for online collaboration tools such as Microsoft Teams, Exchange, and SharePoint, based on real-time attributes and metadata. This simplifies access and enhances data protection across enterprise applications and services 

Data Access Enforcer (DAE) Data-Level Security Controls

While collaborating with external parties, authorized users should only access the data on a need-to-know basis. With dynamic field-level data masking, Data Access Enforcer (DAE) uses policies to mask the data in the unauthorized fields based on attributes. Additionally, the granular record-level data segregation and filtering feature, users can only view the records or data to which they are permitted to by filtering based on attributes. By providing dynamic data-level security controls, DAE enables the secure sharing of critical information while collaborating in business processes. 

CloudAz Report Server

CloudAz provides built-in alert capabilities that allow organizations to set monitors to alert any suspicious user activity, allowing for proactive monitoring of the user and data activities. CloudAz Control Center dashboard provides a centralized interface to monitor data and user activity logs, offering real-time insights into data usage and security events. This allows administrators to quickly identify anomalies, track user behavior, and detect potential threats, enhancing overall security posture. 

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